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KV Healthcare

KV Healthcare

Your Home for Health

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Medical Records

KVH Health Information Management (HIM) is dedicated in protecting, managing, storing, and releasing patient medical records. If you need KVH to request copies of your medical records from another healthcare provider or facility, please contact your KVH clinic directly.

Medical Records Contact Info

KVH Healthcare
Attn: Health Information Management
603 S. Chestnut St.- Ellensburg, WA 98926

Contact
509.962.7307
Fax 509.962.7413

Hours
8:30 AM – 4 PM
Monday – Friday

Request Medical Records Online

CLICK HERE

Requesting Medical Records (Not including images)

WA State law allows up to 15 business days to respond to a medical records request. KVH staff will review same day requests to determine if the request can be completed same day. KVH generally provides records to patients and other healthcare facilities at no charge.

The easiest and quickest way to obtain copies of medical records is to fill out our online request form below. If you are not requesting your own records, please review the information below about requesting records for a minor patient, a deceased patient, or as a legal representative.

Online Patient Request Tool

You can request your medical records securely clicking HERE (Spanish available). By submitting your request online, you have the option to have copies of medical records sent to you through a secure email link. Other options include faxing and US Postal Mail.

*This option is only for patients and/or their legal representatives. If you are a healthcare provider, please fax your request.

OR

Download and print a Patient Request to Release Copies of Medical Records to a Person/Organization (Spanish). Complete the form and return to KVH.

Mail

Kittitas Valley Healthcare
Attn: Health Information Management
603 S. Chestnut St.
Ellensburg, WA 98926

Drop Off

  • Any KVH Clinic, or
  • Hospital Front Desk

Fax

509.962.7413

Requesting Copies of Medical Records for Another Patient as a Personal Representative

If you are a personal representative such as a Power of Attorney (POA), Durable Power of Attorney (DPOA), or Legal Guardian, you will need to complete the Patient Request to Release Copies of Medical Records to a Person/Organization form and provide legal documentation supporting your status

Requesting Copies of Medical Records of a Deceased Patient

Washington State Law states a personal representative may exercise all of a deceased patient’s rights. If there is no personal representative, persons authorized to access medical records are authorized in the following order of priority:

  • Guardian
  • Durable Power of Attorney
  • Spouse or Registered Domestic Partner
  • Children At Least 18 Years of Age
  • Parents
  • Adult Brothers and Sisters

Requesting Copies of Medical Records of a Minor Patient

Due to Washington State laws, minors between the ages of 13 and 18 must give written consent to release their own records to any person or medical provider/facility if they have ever been seen or treated for the following:

  • Drug/alcohol abuse and/or treatment
  • HIV/AIDS diagnosis, treatment, and/or testing
  • STDs
  • Mental Health diagnosis and/or treatment
  • Birth control and/or prenatal care

The easiest and quickest way to obtain copies of medical records is to fill out our online request form below.

Helpful Links

Patient Portal

Your records are available to print from the KVH Patient Portal. Log in or create an account so you can:

  • view your records
  • print a copy
  • save an electronic copy or
  • upload your record into either the Apple Health or Coral Health application

If you need a Portal account created for you, please contact your clinic directly. Please note: Portal access is not available for parents of minors between the ages of 13 to 18 years.

Imaging Services Radiology

To request copies of diagnostic images (x-ray, CT, MRI, etc.), please call KVH Imaging Services directly at 509.933.8640.

Requests for Record Amendments

Patients may find inaccuracies in their medical records. If this happens, you may request an amendment to your record. Call 509-962-7307 to speak to our friendly HIM staff about making an amendment to your record.

Immunization Records

You can access your family’s Immunization Information to view and print from the Washington State Department of Health.

  • Washington Immunizations can be accessed through access, primary care, patient portal.

Birth and Death Certificates

You can request birth and death certificates online from the Washington Department of Health.

  • Washington Birth Certificates
  • Washington Death Certificates
  • Washington Vital Statistics

Sickle Cell Records

You can obtain a copy of your sickle cell testing records online from the Washington Department of Health.

  • Washington Sickle Cell Information
  • Washington Sickle Cell Results for Athletes

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603 S. Chestnut Street - Ellensburg, WA 98926
509.962.9841

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